Capital works program (three-year and ten-year plans) and public asset condition assessment

A rigorous response to public infrastructure management requirements

Cities, municipalities, school service centres (CSS), health networks (integrated health and social services centres – CISSS / CIUSSS), Crown corporations and educational institutions: managing public infrastructure requires complete transparency and strict compliance with government directives. The capital works program is the public-sector form of the Asset Maintenance Plan (AMP), guiding work planning and financial modelling for public buildings.

Faced with aging assets and accountability requirements:

• Compliance of the three-year capital works program (PTI): A legal obligation for Quebec municipalities to plan their major investments over 3 years.
• Strategic projections through the ten-year capital plan (PDI): A long-term view essential for spreading out public debt, feeding the Asset Maintenance Plan (AMP) and supporting grant applications.
• Calculating the asset maintenance deficit: Exact quantification of the accumulated maintenance backlog to justify capital budget envelopes.

To respond to public calls for tenders and large institutional mandates, Nivoex works with its specialist partners (engineering, mechanical, cost estimating, etc.). Together, we offer public project owners a turnkey Asset Maintenance Plan (AMP), combining on-site technical expertise with budget compliance.

Complete multidisciplinary expertise for complex buildings

Institutional buildings (community centres, arenas, city halls, schools, hospitals, aquatic complexes) have highly complex architecture and technical equipment. Our consortium covers the entire scope of the assessment:

• Structural, envelope and roofing engineering (specialist partner): Validation of structural integrity (foundations, reinforced concrete, slabs, steel structures), waterproofing of institutional façades and roofs (sealed by members of the Ordre des ingénieurs du Québec – OIQ).
• Architecture, site improvements and integration (Nivoex): Inventory of architectural components, interior finishes, landscaping and overall coordination of the Asset Maintenance Plan (AMP).
• Mechanical, electrical and plumbing engineering: Analysis of complex ventilation systems (e.g. pool dehumidifiers, arena ventilation), heating plants, substations and fire protection.
• Vertical transportation: Specialized assessment of elevators, freight elevators and platform lifts.

How do I get an institutional service proposal?

For public organizations and municipalities, the proposal depends on the scope of the inspection and the specific nature of the facilities (sports, cultural, administrative).

Turnaround for our service proposal: Our detailed proposal is delivered within 7 to 10 business days of receiving the specifications or scoping information.

Preparing your budget requests or a call for tenders? Contact us to request an Asset Maintenance Plan proposal.

The 4 steps of your mandate with Nivoex

1. Step 1 – Scoping and document review: Review of original drawings, specifications, waterproofing certificates and existing maintenance records.
2. Step 2 – Simultaneous on-site surveys: Targeted visual inspections by our specialist partners (engineering, mechanical, cost estimating, etc.) for the structure/envelope, Nivoex technologists (architecture) and specialists (mechanical/elevators).
3. Step 3 – Calculation and financial modelling: Processing in Nivoex tools to build forecast dashboards and phase the investments.
4. Step 4 – Delivery and presentation to council: Submission of the final sealed engineering report and formal presentation of the Asset Maintenance Plan results to the municipal council, the board or senior management.

Timelines and delivery schedule

The project schedule is customized when the mandate is awarded. Final delivery depends on the planning of the on-site inspection, access to technical rooms and the inherent complexity of the infrastructure. Our timelines are always adjusted to your budget adoption dates.

Case study

Supporting a municipal cultural and sports complex

• Challenge: A city's management team had to plan 25 years of infrastructure investments for several buildings with different uses.
• Solution: A joint mandate carried out with our specialist partners (engineering, mechanical, elevators, etc.), with Nivoex's technical integration to build a comprehensive Asset Maintenance Plan (AMP).
• Result: Delivery of a consolidated technical assessment and an Asset Maintenance Plan with an interactive tracking tool. The organization was able to immediately include the repair priorities in its three-year program.

Frequently asked questions (FAQ)

How do your deliverables feed into the calculation of the asset maintenance deficit?

Our Asset Maintenance Plan models calculate the gap between the replacement value of your components and their current level of deterioration. This figure gives you your exact asset maintenance deficit, an essential financial indicator for your management reports and grant applications.

Can the main contract be held directly by the partner engineering firm?

Yes. For public organizations requiring a master contract with a consulting engineering firm, our specialist engineering partner acts as prime consultant. Nivoex acts as the expert integration partner, giving you the legal security of a single engineering contract.

Do you provide preventive maintenance sheets for maintenance staff?

Yes. In addition to the Asset Maintenance Plan financial projections, our study produces preventive maintenance sheets for each component, so your public works or maintenance team can carry out the work at the right time.

Complementary services for the public sector

• Engineering – Environment, geotechnical and laboratory: Pavement coring, soil studies and environmental characterization.
• Expert witness services: Technical support in construction disputes or non-compliant public works.
• Training and conferences: Customized training for municipal inspectors and public asset managers.

Put our expertise to work for your public infrastructure

Contact our joint team to plan your next capital works program.